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The Guild is also reimbursing members of GDPC and those nominated by the Chairman of GDPC to work on behalf of GDPC (i.e. Associates Group) for teleconferencing.

The Guild rate is £390 for 3.5 hours (session) with a maximum of two sessions per day at £780.

The Guild rate for teleconferences is £111 per hour, or part thereof, with a maximum of £390 for a half-day and a maximum of £780 in any one day.

Because of the modern complexities of dentistry in the UK, in recent years the Guild has decided not to separate the rate into a practice expense and a loss of earning component, but recommended that practitioners use their individual practice expenses to determine this, or the latest NHS Digital or HMRC information on expenses ratios.

The treasurer of the British Dental Guild is Howard Jones.

Forms for officers claiming expenses from the BDA

The member expenses claim form should be used when claiming meeting expenses from us:

Member expenses claim form (PDF) or
Member expenses claim form (Excel)
Alternatively, you can request a paper copy from: [email protected].

Forms may be completed electronically or manually but must always be printed off and signed by the claimant, prior to being sent to us. All forms should be submitted within 28 days of the return journey.

List of committee codes

Committee codes are listed in the expenses form. When completing the form, the name of the committee and (if possible) the committee code should be recorded on the form. If you are attending a meeting as a cross representative or on behalf of another committee your expenses should be charged to the meeting you are actually attending.

Guidance and expenses policy

The member expenses policy and remote meetings expenses form (Excel) should be read prior to the submission of an expense claim.

The standard, summarised guidance applies to most committee members who claim set allowances from the BDA for subsistence and accommodation.

If you have any queries regarding this process, please contact your committee secretary or Bina Varkey: [email protected].