Expert templates, checklists and audits
A one-stop-shop for our Expert members
In this section - available to Expert members only - we provide the audits, checklists, and templates you need to comply with national standards, allowing you to safeguard against overlooking any important steps while managing a busy dental practice. Please note that the documents listed below are also available for download on their corresponding advice pages.
If you need further support, Expert members also have access to unlimited one-to-one advice via phone or email from our experienced advisors.
Not an Expert member yet? Please contact us on 020 7563 4550 to discuss your join or upgrade options.
Download: Click on the template to download it. Please note that you need to be logged in and an Expert member to be able to do so. The way you organise them will be unique to you, which is why we’ve listed ours in alphabetical order.
Read: Read it from start to finish to see if there are amendments you want to make specific to your practice. The customisable fields are shown in red italics. Call our advisers to discuss your situation and we’ll help you develop the policy to safeguard your business.
Personalise: Add in your practice’s information, and the details of staff responsible. Add the date to the document.
Share: Let your colleagues see it and discuss it at a team meeting. Talking about changes needed to implement the policy, or responsibilities team members have within it is the best way to get it adopted.
Implement: This isn’t just filing the policy as a reference document for a national standards inspection, it’s ensuring everyone knows the processes involved, the actions to be taken and when it needs reviewing.
Review: Make a date to review the policy to ensure it is still fit-for-purpose.
Latest updates
October 2025
Amalgam use and disposal protocol
Alcohol and drug misuse policy
Fire evacuation plan for sedated patients
Associate Side Agreement - Urgent Dental Care Incentive Scheme (available to all dentist members)
Consent form - display of staff information
September 2025
July 2025
Sharps injuries practice poster (available to all dentist members)
June 2025
Audits and checklists
Audits
Antibiotic prescribing tool 
Disability access audit 
GDPR access to information 
GDPR information 
Healthcare waste audit (pre-acceptance) 
Infection control audit
Oral cancer audit 
Patient waiting times 
Radiograph quality audit 
Radiograph quality audit FAQs 
Record keeping 
Respiratory protective equipment - monthly maintenance checks 
Supplier contracts
Checklists
Best practice HTM01-05
Confidentiality 
Consent 
COSHH controls 
DSE risk assessment
Essential standards
Guide to completing the NHS Data Security and Protection Toolkit (DSPT)
Health and safety
Lone worker risk assessment - staff
Lone worker risk assessment - contractors
Radiation protection 
Recruiting and employing staff 
Risk assessment 
RQIA compliance checklist
Expert templates
A
Access to information held by the practice 
Accessible information policy 
Adoption leave and pay policy 
Amalgam use and disposal protocol 
Annual leave policy and form 
Associate-performer information
Associate-performer reference request
Associate ortho contract - NHS and mixed - England and Wales 
Associate contract - Northern Ireland 
Associate contract - Scotland
Associate contract - Private only within a mixed practice - Scotland
Associate contract - NHS and mixed - England (Traditional)
Associate contract - NHS and mixed - England (Worker)
Associate contract Private - UK (Traditional)
Associate contract Private - UK (Worker)
Our Understanding associate agreements course is available in the CPD hub for a comprehensive understanding of how to complete worker and traditional associate contracts and the importance of choosing the correct commercial contract.
Associate contract - operating within a limited company providing private dentistry
Agreement - Company Dentist
Agreement - Substitute Company Dentist
Side agreement contract for Associates
2025 (England)
Associate Side Agreement - Urgent Dental Care Incentive Scheme
2022-23 contract year (Wales)
Associate contract - contract reform model - Wales 
Associate contract - side agreement (for contract reform model) - Wales 
Associate contract - UDA only - Wales
C
Carers leave policy
Carer's leave template letters
Cashflow forecast template
CCTV use 
Chairside hours calculation
Chairside hours worksheet 
Chaperone policy
Cleaning schedule - frequency after touch 
Cleaning schedule - frequency after clinical procedure 
Cleaning schedule - frequency session 
Cleaning schedule - frequency daily 
Cleaning schedule - frequency weekly 
Cleaning schedule - frequency fortnightly 
Cleaning schedule - frequency monthly 
Cleaning schedule - frequency bi-monthly
Cleaning schedule - frequency annual 
Cleaning schedule - frequency every two years
Cleaning schedule - frequency every three years 
Commitment to patients and appointments policy
Commitment to staff policy
Complaint letter - faulty equipment 
Complaints - code of practice for patients 
Complaints handling policy (E-W-NI) 
Complaints letters - NHS (E-W-NI) 
Complaints letters - NHS Scotland 
Complaints letters - private 
Complaints record 
Complaints report (E-W) 
Confidentiality policy
Consent form - display of staff information 
Consent form - photographs 
Consent form - sedation 
Consent form - treatment 
Consent policy
D
Data protection processor agreement 
Data protection processor agreement - associates 
Data protection processor agreement - notes for use 
Data protection privacy notice - associates 
Data protection privacy notice - employees
Data protection privacy notice - patients 
Data security policy - practice 
Debt recovery letters 
Decontaminating laboratory items 
Direct access - patient leaflet 
Direct access policy
Disciplinary procedure (England, Scotland, and Wales)
Disciplinary procedure (Northern Ireland)
Disciplinary procedure letters 
Disciplinary record 
Duty of Candour/Adverse incidents protocol 
Duty of Candour - annual report (Scotland)
E
Electronic communications - patient notice and consent 
Email and internet use policy 
Emergency leave policy
Employee maternity leave plan 
Employment contract
Employment contract variation - letters 
Environmental policy statement
Equal opportunities policy for staff 
Equality and diversity policy for patients
Evacuation procedure for sedation patients
Exit interview questions
I
Induction programme 
Infection control annual statement - England 
Infection control policy 
Information asset register 
Inoculation/sharps injuries policy
Inoculation/sharps injuries management policy
In-practice capitation scheme agreement 
In-practice capitation scheme application form 
In-practice capitation scheme direct debit mandate 
In-practice capitation scheme leaflet
L
Latex policy
Legionella - risk assessment (SDCEP) 
Locum-Associate contract - HSCNI and mixed - NI 
Locum-Associate contract - NHS and mixed - England and Wales 
Locum-Associate contract - NHS and mixed - Scotland 
Locum-Associate contract - ortho - England and Wales 
Locum-Associate contract - private practice 
Lone worker policy
M
Manual cleaning protocol 
Manual handling assessment 
Manual handling techniques
Maternity acknowledgement letter 
Maternity and parental leave and pay policy
Menopause and perimenopause policy
Mobile phone policy 
Moving instruments to and from an LDU protocol
Moving to private practice in Northern Ireland - patient letter three months' notice
Moving to private practice in Northern Ireland - patient letter less than three months' notice
P
Partnership agreement 
Patient appointments policy
Patient group direction 
Patient letter - missed appointment 
Patient questionnaire 
Payment - bill and instalments 
Personal development plan (PDP) example 
Pension auto-enrolment - staff letter 
People with significant control register
Performance appraisals 
Practice closure - patient notification 
Practice closure - safe storage and retrieval of records 
Practice information leaflet 
Practice meetings - agenda and notes 
Practice newsletters 
Practice sales and TUPE letters 
Pre-employment checks 
Prescribing and dispensing policy 
Prescriptions for private patients
R
Radiation - PHE/FGDP Guidance Notes for Dental Practitioners on the Safe Use of X-ray Equipment (2nd Edition, contains all required example templates)
Records management and data quality policy 
Recruitment monitoring form 
Recruitment policy 
Redundancy letters 
Redundancy policy 
Reference request 
Referral letters 
Referral protocol 
Referral to hygienist
Return to work template 
Risk assessment - dental practice
Risk assessment - hepatitis B non-responder 
Risk assessment - pregnant and nursing mothers 
Risk assessment - work experience student 
Risk assessment - trainee nurse
S
Safeguarding policy - England
Safeguarding policy - Northern Ireland
Safeguarding policy - Scotland
Safeguarding policy - Wales
Safer sharps - protocol and risk assessment for non-use
Sharps injuries practice poster (available to all dentist members) 
Sedation - information for patients 
Sedation - practice policy
Sexual harassment risk assessment form
Sickness absence (long term) letters 
Sickness absence (short term) letters 
Sickness and injury absence policy 
Sickness self-certification form 
Sick pay entitlement reduction or end letter
Staff satisfaction surveys
Staff survey - preventative measures against sexual harassment
Stress policy
W
Whistleblowing and underperformance policy 
Whistleblowing and underperformance policy (Scotland)
Z
Zero tolerance of harassment by patients - policy poster
We have created two versions of the Zero tolerance poster, each available in both PDF and editable Word format. Choose the design and format that best suits your needs. Available to all dentist members.