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Employing staff

Every dental practice benefits from a strong supportive team working together. The rules governing staff recruitment and employment are comprehensive and complex; it can be difficult to fully understand the responsibilities of an employer and the rights of employees.
The resource proved here will help you to understand your responsibilities as an employer.



Employing staff 
Recruiting staff
Safeguarding patients
Equality and diversity in the workplace

Employing and
managing staff

Bullying, harassment and violence at work
Disciplinary procedures and dismissal
Employee maternity and parental rights
Employee pay and rewards
Grievance at work
Sickness absence
Employment contracts, practice sales and TUPE
Jury service and public duties
Managing performance

Template letter to employees - fuloughed workers

Expert templates


Adoption leave and pay policy 

Annual leave policy and form 

Bullying and harassment policy 

Data protection privacy notice - employees 

Disciplinary procedure 

Disciplinary procedure letters 

Emergency leave policy 

Employment contract  

Employment contract variation - letters 

Equal opportunity policy for staff 

Exit interview questions 

Flexible working policy 

Grievance procedure 

Grievance procedure letters 

Harassment by patients - policy statement 

Induction programme 

Job application form 

Job descriptions 

Job interview assessment form 

Job interview letter 

Job interview questions 

Job offer letter 

Job rejection letter 

Maternity and parental leave and pay policy 

Performance appraisals 

Pre-employment checks 

Recruitment monitoring form 

Recruitment policy 

Redundancy letters 

Redundancy policy 

Reference request 

Sickness absence (long term) letters 

Sickness absence (short term) letters 

Sickness and injury absence policy 

Sickness self-certification form

Training policy

Training review record 

Advice videos

The disciplinary procedure
1 - Investigation
2 - Invitation
3 - Meeting
4 - Decision
5 - Facing a disciplinary (for employees)


Managing sickness absence


Training essentials – courses for the whole team

iLearn webcasts – a selection of sessions filmed at the British Dental Conference and Exhibition
Conferences – information about the annual British Dental Conference and Dentistry Show, the Scottish Dental Conference and Exhibition, and group conferences for dentists in community and hospital dentistry
Branches and sections events listing


​Recruiting practice based nurses, orthodontic therapists, practice managers, receptionists and dental technicians? Members - post your ad for free on
BDJ Jobs. Target job-seeking dentists, locums, specialists, hygienists and therapists using the discounted advertising options available. 

One-to-one advice

Extra and Expert members have access to unlimited one-to-one advice via phone or email from our experienced advisors. To email our Practice support team:


Helping members through the COVID-19 pandemic

Please note that we keep our Coronavirus pages updated with advice for all members. We're also working hard to provide more 1-2-1 advice than ever. 


If you have a query that is not covered on our webpages, please email with your name, membership number, telephone number and your question. We will be able to reply to most queries within two working days, and will reply to you as soon as we can.


In relation to associate pay, we're seeking further clarification from government on a number of issues. Our most up to date advice on associate pay is set out in our webinar. Please look at section 3, Finance for practices and associates. We will update our website as soon as we have further clarification.


Members working in hospitals should call the BMA for advice


We may record telephone conversations that are advisory in nature to offer you additional security, resolve complaints and improve our service standards. Conversations may also be monitored for staff training purposes. You will be alerted to this when you call.